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Back Office Crew
AI automation for salons & beauty studios

Empty chairs filled. No-shows recovered. Reviews asked for.

An AI crew for salons, barbershops and beauty studios: online booking, last-minute fill-ins, no-show recovery, product restock nudges and review requests after every visit.

Lead specialist: Belle · Nothing goes out until you approve it

Sound familiar?

Running salons & beauty means the phone, the inbox and the paperwork never stop. Your crew takes the busywork so you can do the work.

Last-minute cancellations leave chairs emptyNo-shows that never get rebookedFront desk buried in DMs about pricing and availabilityReview requests forgotten after great visits

Your salons & beauty crew handles these, draft-first

Interactive demo

Watch Lexi handle it.

Client cancels a color appointment two hours out. Follow it from first message to booked, tasked and reported. You only tap Approve.

1:10 PM5G ▮▮▮
Lexi · Leads
● working for you
Cancellation alert · Waitlist · color1:10 PM
Maya canceled her 3:00 PM color with Jordan. 3 open waitlist clients match.
Example data · fictional names
  1. 1. Message arrives
  2. 2. Lexi reads + drafts
  3. 3. You tap Approve
  4. 4. CRM + calendar update
  5. 5. Promise → task
  6. 6. Weekly report
CRM pipeline
Waitlist
Alicia K. · Color
new
Booked fill-in
Calendar
8:00
9:30
11:00
Promise → task
Weekly report · Sage
example
—
Fill-ins booked
—
Chair utilization
—
New reviews
Tap Approve on the phone, or let it play. Nothing is sent without that tap.
Your crew

Built for salons & beauty studios.

Each crew mate has one job and a written playbook. Start with the one that saves the most time.

Cal
Scheduling

Booking, confirmations and day-before reminders

Lexi
Leads

Fill-in offers when a chair opens last minute

Remy
Follow-ups & tasks

No-show recovery and rebooking nudges

Ivy
Intake

DM and text FAQs: services, pricing ranges, parking

Sage
Reports & recaps

Review requests and weekly chair-utilization recap

How it connects

Works with your tools.

No new software. Least-privilege access you can revoke anytime.

BoulevardVagaroGlossGeniusSquare AppointmentsBooksyInstagramGoogle Business ProfileTwilioStripe

Names are trademarks of their owners and are listed for compatibility only.

What we measure

The numbers that matter.

+8 pts
Chair utilization
Example target
60%+
No-show recovery
Example target
70%+
Fill-in rate
Example target
2x
Reviews per month
Example target
Guardrails

Compliance, built in.

Prices and promotions come from your approved list. The crew never gives medical or chemical advice. Text consent required; cancellation and deposit policies follow your posted rules.

General information, not legal advice. We configure guardrails with you during setup.

Will it discount fill-ins on its own?+

No. Fill-in texts use your default rate unless you approve a promo for that slot.

Does it work with Boulevard or Vagaro?+

Yes. Boulevard, Vagaro, GlossGenius, Square Appointments and Booksy, plus Instagram DMs in the same queue.

Can clients book after hours?+

Yes. Cal offers open times from your rules. New clients and custom color quotes can still require your OK.

How long does setup take for salons & beauty studios?+

Most crews go live in 21 days, draft-first. If we miss that, your next month is free.

Do we need new software?+

No. Your crew works inside the tools you already use, such as Boulevard, Vagaro, GlossGenius.

Get your salons & beauty crew.

Free 30-minute automation audit: we map how work moves through your salons & beauty business and show you this demo with your own scenarios.

No obligation · Live in 21 days or your next month is free

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Book a free automation audit